A selection of the most important documents on request Familiarization of employees with the vacation schedule (regulations, forms, articles, expert advice and much more).

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Forms of documents: Familiarization of employees with the vacation schedule

Guide to personnel matters. Vacation scheduleThe approved vacation schedule is communicated to all employees. Typically, such schedules are posted in departments or announced to employees against signature. However, in addition to this, the employer must notify each employee of the start time of his vacation no later than two weeks in advance (part 3 of Art.

We draw up and approve the vacation schedule

123 of the Labor Code of the Russian Federation). The employer should keep a journal of notifying employees about the start time of the vacation, or individually notify each individual employee against receipt. This will avoid claims from the employee and (or) inspection authorities regarding the start time of the vacation.

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If such schedules are absent or not observed by the employer, the labor inspectorate may qualify his actions as a violation labor law. An organization can be held administratively liable and fined in the amount of 30,000 to 50,000 rubles. or suspend activities for up to 90 days. Officials face a fine of 1,000 to 5,000 rubles. (part 1 of article 5.27 of the Code of Administrative Offenses of the Russian Federation).

The form of the vacation schedule N T-7 was approved by the Decree of the State Statistics Committee of Russia dated 05.01.2004 No. 1.

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In this case, the day of dismissal is considered the last day of vacation.

When an employee is granted leave with subsequent dismissal for own will he has the right to withdraw his application for dismissal before the day the vacation begins, if another employee is not invited to his place, who, in accordance with the law, cannot be refused to conclude an employment contract.

By agreement between the employee and the employer, labor can be divided into two parts, unless otherwise provided by the collective agreement, agreement.

Vacation schedule employees signature

That is, the schedule for 2008 must be signed no later than December 17, 2007. Therefore, if you compiled it already in 2008, it is better to put the date “backdating”.

When distributing the terms of going on vacation, the merchant proceeds from the wishes of the employees (oral or written) and production capabilities. At the same time, do not forget that certain categories Vacation is available at their convenience.

Should an employer inform employees about vacation schedules?

But by virtue of paragraph 2 of Article 22 Labor Code Russian Federation, the employer is obliged to acquaint employees against signature with the adopted local regulations directly related to their labor activity.

The period during which the employer needs to familiarize his employees with the schedule is not set anywhere.

Rules for the preparation and execution of a vacation schedule, sample

Therefore, it is not necessary for the employer to acquaint employees with the vacation schedule immediately after its approval, i.e.

If the employee refused to sign the vacation schedule

The schedule must be drawn up by the employer, taking into account the opinion of the elected body of the primary trade union organization for each calendar year and approved by him no later than two weeks before the start of the calendar year.

The approved schedule is mandatory for both the employer and employees. This means that neither the employer nor the employee can unilaterally change the set vacation time.

Do employees need to be aware of vacation schedules?

We decided to summarize the available opinions and understand the nuances of personnel records management. It turned out that HR managers have considerable freedom in this matter.

To begin with, let's clarify what the Labor Code of the Russian Federation says about this. Article 123, which regulates the order of provision, does not provide for the need to familiarize all employees with the vacation schedule against signature.

Familiarization with the vacation schedule

There is no norm in the Labor Code, but how many articles I have read (by the way, I have not seen references to regulations :-)) with the approved vacation schedule, all employees of the organization should be familiarized. This can be done in two ways:

Supplement form No. T-7 with column 11 “I am familiar with the schedule (date, signature)” or “Notified about the start time of the vacation (date, signature)”;

I used to have an introduction sheet as an attachment to GO.

How to draw up a vacation schedule for 2014

123 of the Labor Code of the Russian Federation). This document is mandatory for both the employer and all employees (part 2 of article 123 of the Labor Code of the Russian Federation).

If there is no vacation schedule or if it is drawn up in violation of existing rules, the perpetrators may be held administratively liable under Article 5.27 of the Code of Administrative Offenses of the Russian Federation for violating labor and labor protection laws. They may be subject to the following penalties:

- use the unified form No. T-7.

Vacation scheduling: legal requirements, rules and practical advice

So, the vacation schedule is drawn up and approved once a year, without the right to make changes to it (you can only write down changes in the dates there, if any, and changing the vacation periods is possible only on the basis of such a document as an order to postpone the vacation, signed head of the organization). It is coordinated with the administration of the enterprise and the trade union body (if any).

The vacation schedule is drawn up taking into account the wishes of employees and, of course, taking into account the peculiarities of the work process.

This procedure is necessary in order for the production process to continue without stopping.

The vacation schedule is a mandatory document in any institution, regardless of the number of people. New employees are given leave only by agreement with the head.

Familiarization of employees with the vacation schedule, examples

Definitely desirable with vacation schedule organization of each employee to acquaint under the signature. However, in the unified form T-7 there are no columns intended for affixing signatures by the employees themselves. We can get out of this situation in two ways.

1. Make a sheet of acquaintance with the vacation schedule of the organization in any form. It might look like the example below.

Sheet of familiarization of employees with the schedule of regular holidays (sample)

┌────┬────────────────────────────────────────────── Structural │ Position │ Full name │ Date │ Mark about │ │ │ subdivision │ │ employee │ familiarization│ familiarization │ ───────────────────┼─────────────────────────────┼── ─────────────┤ │ 1. │Workshop N 1 │Driver of electric loader-│N.N. Severov │14.12.2013 │ │ │ │ │chika ─────────────────┼────────────────────────────┼───── ──────────┤ │ 2. │Shop N 1 │Head of the shop │А.А. Snegov │14.12.2013 ─────────┼─────────────────────────────────────────── ──┤ │ 3. │Workshop N 1 │Loader │B.B.

How is the vacation schedule approved by the Labor Code of the Russian Federation?

Snezhinkin│12/14/2013 ─────────┴─────────────────────────────────────────── ──┘ Vitaleva I.V., Vice President for Human Resources ──────────────────────────────────────────────────── ────────────────── (position) (personal signature) (signature transcript)

2. Add to the unified T-7 form a column called: "mark on familiarization with the schedule." Such a modified form of the vacation schedule is more convenient than the vacation schedule familiarization sheet.

The legal basis for such innovations is the procedure for applying unified forms of primary accounting documentation. In particular, it says that unified forms of primary accounting documentation (except for accounting forms cash transactions), approved by the State Statistics Committee of the Russian Federation, the organization, if necessary, can enter additional details. At the same time, all the details of the unified forms of primary accounting documentation approved by the State Statistics Committee of Russia remain unchanged, including the code, form number, and name of the document. Removal of individual details from unified forms is not allowed.

The changes introduced must be formalized by the relevant organizational and administrative document of the organization. Compilation sample change order in the unified form of primary accounting documentation T-7 is shown in the example below.

Sever LLC
Order N 135
12/01/20013, Moscow

On making changes to the unified form of primary accounting documentation T-1

In connection with the need to familiarize employees with the vacation schedule and guided by parts of the second and third procedures for the application of unified forms of primary accounting documentation, approved by the Decree of the State Statistics Committee of Russia dated March 24, 1999 N 20, I order:

1. The unified form of the vacation schedule (form N T-7), approved by the Decree of the State Statistics Committee of Russia dated 05.01.2004 N 1, is supplemented with the following details:
1.1.

After the "Note" column, add a column with the following name: "Familiarization mark".

2. To the head of the personnel department of the enterprise Vitaleva I.V.:
2.1. Ensure the production of order forms with the additions specified in paragraph 1 of this order.
2.2. From December 14, 2013, when drawing up the vacation schedule, apply the unified form of the T-7 order with the additions made to it when drawing up the vacation schedule.

General director of the enterprise (signature of the director with a transcript).

Every year, no later than two weeks before the start of the calendar year, the employer approves the vacation schedule for the coming year. Once the schedule is approved, it becomes mandatory for both the employer and the employee. Should an employer inform employees about vacation schedules?

Vacation schedules should be communicated to employees.

Labor legislation does not directly oblige the employer to acquaint employees with the vacation schedule. But by virtue of Part 2 of Article 22 of the Labor Code of the Russian Federation, the employer is obliged to acquaint employees against signature with the adopted local regulations that are directly related to their work activities.

In addition, familiarization of employees with the vacation schedule will allow them to avoid claims on their part during the year.
Thus, the employer should bring the approved vacation schedule to the attention of all employees.

How to get acquainted with the vacation schedule?

How to formalize the familiarization of employees with the vacation schedule, the employer decides on his own.
You can do it like this:

• in the unified form No. T-7, add an additional column 11 “I am familiar with the vacation schedule.

  10 Common Vacation Scheduling Mistakes

  Signature, date";

• attach a familiarization sheet to the vacation schedule, in which employees indicate the date of familiarization with the schedule and put their signature.

Terms of familiarization with the vacation schedule

The period during which the employer needs to familiarize his employees with the vacation schedule is not established anywhere. Therefore, it is not necessary for the employer to acquaint employees with the vacation schedule immediately after its approval, i.e. two weeks before the start of the calendar year. This can also be done at the beginning of the year.

Note!

In addition to the fact that employees get acquainted with the vacation schedule, the employer is obliged to once again individually notify each employee of the start time of the vacation no later than two weeks before it starts (Article 123 of the Labor Code of the Russian Federation).

Definitely desirable with vacation schedule organization of each employee to acquaint under the signature. However, in the unified form T-7 there are no columns intended for affixing signatures by the employees themselves. We can get out of this situation in two ways.

1. Make a sheet of familiarization with the schedule of the organization in any form. It might look like the example below.

Sheet of familiarization of employees with the schedule of regular holidays (sample)

┌────┬────────────────────────────────────────────── Structural │ Position │ Full name │ Date │ Mark on │ │ │ subdivision │ │ employee │introduction│introduction │ ───────────────────┼───────────────────────────────── ─────────────┤ │ 1. │Workshop N 1 │Driver of electric loader-│N.N. Severov │14.12.2013 │ │ │ │ │chika ─────────────────┼────────────────────────────┼───── ──────────┤ │ 2. │Shop N 1 │Head of the shop │А.А. Snegov │14.12.2013 ─────────┼─────────────────────────────────────────── ──┤ │ 3. │Workshop N 1 │Loader │B.B. Snezhinkin│12/14/2013 ─────────┴─────────────────────────────────────────── ──┘ Vitaleva I.V., Vice President for Human Resources ──────────────────────────────────────────────────── ────────────────── (position) (personal signature) (signature transcript)

2. Add to the unified T-7 form a column called: "mark on familiarization with the schedule." Such a modified form of the vacation schedule is more convenient than the vacation schedule familiarization sheet.

The legal basis for such innovations is the procedure for applying unified forms of primary accounting documentation. In particular, it says that in unified (except for forms for accounting for cash transactions) approved by the State Statistics Committee of the Russian Federation, the organization, if necessary, can enter additional details. At the same time, all the details of the unified forms of primary accounting documentation approved by the State Statistics Committee of Russia remain unchanged, including the code, form number, and name of the document. Removal of individual details from unified forms is not allowed.

The changes introduced must be formalized by the relevant organizational and administrative document of the organization. Compilation sample change order in the unified form of primary accounting documentation T-7 is shown in the example below.

LLC "Sever"
Order N 135
12/01/20013, Moscow

On making changes to the unified form of primary accounting documentation T-1

In connection with the need to familiarize employees with the vacation schedule and guided by parts of the second and third procedures for the application of unified forms of primary accounting documentation, approved by the Decree of the State Statistics Committee of Russia dated March 24, 1999 N 20, I order:

1. The unified form of the vacation schedule (form N T-7), approved by the Decree of the State Statistics Committee of Russia dated 05.01.2004 N 1, is supplemented with the following details:
1.1. After the "Note" column, add a column with the following name: "Familiarization mark".

2. To the head of the personnel department of the enterprise Vitaleva I.V.:
2.1. Ensure the production of order forms with the additions specified in paragraph 1 of this order.
2.2. From December 14, 2013, when drawing up the vacation schedule, apply the unified form of the T-7 order with the additions made to it when drawing up the vacation schedule.

General director of the enterprise (signature of the director with a transcript).

The Primorsky Regional Court refused the employee to recover compensation for moral damage caused to him as a result of unlawful actions of the employer. The employee’s claims boiled down to the fact that he was not familiar with the vacation schedule (appellate ruling of the Judicial Collegium for Civil Cases of the Primorsky Regional Court dated July 17, 2018 in case No. 33-6487 / 2018).

The court pointed out that the obligation of the employer to familiarize the employee with the vacation schedule is not provided for by labor legislation. the employer is obliged to notify the employee against signature of the beginning of the annual paid leave. In what document he should sign, does not specify. The court referred to the clarifications of Rostrud, according to which such a document can be an individual notification of an upcoming vacation, an order to grant a vacation (two weeks in advance), a sheet (sheet) of familiarization as an annex to the vacation schedule, a vacation schedule with a special column for signature employees. The use of any of these documents for notification is legal ().

At the same time, the employee did not apply to the employer with a request to familiarize himself with the vacation schedule. In this regard, the court did not find any violations in the actions of the employer.

Note that the issue of the need to familiarize employees with the vacation schedule is controversial. There is a position according to which the employer, in fulfillment of the requirement, is obliged to acquaint employees with the vacation schedule against signature, since this document is binding on the parties labor relations and is approved in compliance with , in connection with which it is a local normative act ( , ).

Can an employer issue work book employee on the last day before the vacation, if he leaves it? Answer in "Encyclopedia of Solutions" Internet version of the GARANT system. Get 3 days free!

It is our deep conviction that the vacation schedule is not a local normative act, since it does not contain legal norms, that is, rules of conduct that are mandatory for an indefinite circle of people and are designed for repeated use. The fact that the employer, when approving the vacation schedule, must follow the procedure for taking into account the opinion of the trade union, established for the adoption of local regulations, does not make the vacation schedule a local regulatory act. Therefore, in accordance with which the employer is obliged to acquaint employees against signature with the adopted local regulations that are directly related to their work activity, does not apply in this case. It does not contain a separate rule obliging the employer to acquaint employees with the vacation schedule against signature. Accordingly, the obligation of the employer to familiarize employees with the order of granting vacations in the organization is limited to notifying a specific employee about the start time of his vacation no later than two weeks before it starts ().

This point of view also has supporters both among Rostrud specialists and among judges (,).

One of the duties of any employer is the timely familiarization of employees with local acts that are issued in the company and are directly related to their activities. Failure to fulfill this obligation may lead to administrative liability, as well as create additional problems in relations with employees. That is why managers and personnel services of enterprises introduce employees to such documents against signature, which is also enshrined in labor legislation. One of the local acts of the designated type is the employee vacation schedule, for which two methods can be used: drawing up a separate familiarization sheet or collecting employee signatures directly on the schedule itself.

Drawing up an employee familiarization sheet

Creating a separate document, which is called a familiarization sheet, is a universal way to bring information about the vacation schedule to employees. This notification option is used by most organizations, and the main task of the familiarization sheet is to obtain written confirmation from employees that they have read the document. That is why this document can be drawn up in any form, however, it must indicate the details of the vacation schedule for the corresponding calendar year, as well as the names of employees, and collect their personal signatures. Surnames and signatures are usually placed in the form of a table, which simplifies the organization of the procedure for familiarization with local acts.

Collection of signatures of employees on the vacation schedule

Some personnel services prefer to collect signatures of employees on familiarization with the vacation schedule directly on this document. The form of the vacation schedule is unified, however, for the purposes of notifying the employee, the last unclaimed column of this document, which is called "Note", is often used. Since all the data of each employee in the schedule, as well as the start and end dates of his vacation in the next calendar year in this local act, are already divided into separate lines, a personal signature in the last column of the corresponding line automatically confirms that the employee has familiarized himself with the document. Directly this method bringing information is not prohibited anywhere, but it is used relatively infrequently.

We will draw up a vacation schedule for 2017 in December and print it out, in it the following columns will be filled in the plate: - Position - Full name - Personnel number - quantity calendar days - the planned vacation date And when it comes time for an employee to go on vacation, do we need to enter the actual date ourselves, if there was a postponement of the vacation, then also enter the order and date on our own? Are we obliged to acquaint employees against signature with their departure on vacation or not? If we don't, are there any penalties?

1. If you use the unified form of the T-7 vacation schedule, then at the time of approval, columns from the 1st to the 6th must be filled in the tabular part of the schedule: structural unit, position, full name, personnel number, quantity planned vacation days and the scheduled start date. The following columns (7–10) are filled in as vacations are used. The completed schedule is signed by the head of the personnel service. And in its absence, any other authorized employee, for example, the chief accountant. After that, the head of the organization finally approves the completed document. From this moment on, the document is mandatory for both the employer and its employees.

The actual vacation date (column 7) is filled in after it ends. Columns 8 and 9 (the document-the basis for the postponement of the vacation and the new date of its start) are filled in on the basis of the order to postpone the vacation.

2. The employee must be notified about the start date of the vacation by signature no later than two weeks before it starts (part 3 of article 123 of the Labor Code of the Russian Federation). The organization determines the forms and methods of such notification independently. These can be separate notices or notifications of employees, familiarization sheets and statements, draft orders (orders), etc.

If the organization is checked by the labor inspectorate, it will definitely ask if the employer fulfilled the obligation to notify employees about the start of the vacation. And if an offense is detected, it can bring the organization to administrative responsibility for violation of labor legislation (Article 5.27 of the Code of Administrative Offenses of the Russian Federation).

What documents to issue for annual paid leave

Vacation schedule

The vacation schedule is drawn up by the personnel department. If there is no personnel department, then the schedule can be drawn up by the employee who is responsible for maintaining personnel records. Compile this document for each calendar year. Moreover, it must be prepared two weeks before the onset of this period. That is, for example, the vacation schedule for 2017 should be dated no later than December 16, 2016 (December 17 - Saturday).

When drawing up a schedule, take into account the opinion of the elected body of the primary trade union organization (if any), the specifics of the activities and the wishes of the employees.

Vacation Notice

Two weeks before the start of the scheduled leave, you must notify the employee about this. And this must be done under the signature. Such an indication is in part 3 of article 123 of the Labor Code of the Russian Federation.

Forms and methods of such notification determine independently . These can be separate documents - notices, notifications, fact-finding sheets and statements that employees get acquainted with, draft orders (orders), etc. You can also supplement the vacation schedule in form No. T-7 with columns 11 and 12. In one, the employee will sign in that he knows the start date of the vacation, and in the other he will put down the number when he was notified about it. The same recommendations are given in the letter of Rostrud dated July 30, 2014 No. 1693-6-1.

This procedure is provided for by part 9 of article 136 of the Labor Code of the Russian Federation.

The chief accountant advises: it is better to ask all employees (including those who go on vacation according to the schedule) to write an application for going on vacation.

After all, the schedule changes quite often. And when there are applications from employees on hand, it will be easier for the personnel and accounting department to control vacations, calculate and pay vacation pay in a timely manner.