Watchman functions. Job description of a watchman (watchman)

Watchman and watchman are professions with similar responsibilities. Previously, a watchman was called a senior watchman. Heads of educational institutions prefer to combine two positions into one - watchman. Professional standards in the field of protection of individuals and property have recently been adopted, which allow for the combination of these two professions. However, a certain condition must be met - the presentation of qualified requirements to the hired employee.

Job description A janitor at a school will help determine what skills and knowledge the applicant should have. They will be determined by the functions performed.

Despite minimum requirements to the candidate, not everyone wants to work as a watchman. The main reason is the many responsibilities provided for in the job description. First of all, the watchman monitors the movement of people at the site, and then the safety of property.

Job description structure

The more complete the job description, the fewer questions arise during the work process. It lists all the rights and responsibilities of the employee, including the number of shifts and the procedure for checking documents.

A standard job description will include 4 points:

General information. They stipulate the main criteria for selecting an applicant for a position - work experience, medical certificate, education, etc. In most cases, a certificate of completed secondary education is sufficient for work.
Responsibilities. The paragraph should list in detail the requirements and standards for the watchman.
Rights. Every employee has the right to comfortable conditions work, breaks, advocacy, etc.
Responsibility. List all cases when fines or penalties may be applied to an employee.

Basic provisions

The watchman is an employee of the category of technical performers. The instructions must indicate the immediate supervisor and deputy. It is important to describe the procedure for appointment to a position and the grounds for release from duties.

A worker for comprehensive maintenance of the building is hired and dismissed by the school director on the recommendation of the deputy. director for administrative and economic work - caretaker. This must be a person over 18 years old, without work experience or special education.

The watchman is guided by:

provisions of the Labor Code of the Russian Federation;
hygiene and sanitation standards;
rules fire safety;
charter of the organization;
rules for preparing documentation;
work schedule educational institution;
general rules assessment of labor quality;
internal regulations;
instructions, orders from managers, as well as other organizational and regulatory documents of the educational institution.

The instructions for school janitors have a number of additions that take into account the specifics of the organization’s work. Working with children requires greater responsibility for safety. Additional responsibility is associated with compliance with child rights regulations:

laws “On Civil Defense”, “On Education”;
provisions of the Convection on the Rights of the Child;
decrees of the Government and the President related to children's upbringing and education.

Requirements for the applicant

There are no certain restrictions on the candidate's work experience and education. However, the professional standard requires you to have level 1 qualification, which allows you to protect property without the use of physical effort or special means.

The professional standard requires the employee to have the knowledge and training to perform duties to ensure the safety of the facility and individuals.

The watchman must have the following information:

safety instructions;
boundaries of the protected object;
access rules;
sanitary standards, rules;
sample signatures of persons who have the right to visit facilities or move property outside the facility;
contact details of the administration and management, telephone numbers of the police and security;
samples of one-time and permanent access documents.

Copies of the listed documents and samples can be kept at the watchman’s workplace. He must quickly find the required information without delaying visitors or wasting valuable time.

Responsibilities

The work activity of a watchman is aimed at protecting and controlling order in an educational institution:

ensure the safety of the educational process;
ensure the personal safety of school employees and students;
participation in mandatory emergency and civil defense events;
ensure compliance sanitary standards, rules, safety precautions.

Let's take a closer look at the job responsibilities of a watchman:

walk around the facility at least three times per shift, check for foreign objects and persons;
act as a duty officer at a checkpoint;
checking waybills and passes for vehicles and visitors;
when a fire occurs in the school premises, raise the alarm and begin measures to extinguish it;
inform the administration about unusual situations;
ensure the rights and freedom of students on school grounds;
with a shift watchman check the facilities, the integrity of the locks, lighting fixtures, alarm devices, communication equipment;
make sure that firefighting equipment is available, and if there are any malfunctions or deficiencies, report them directly to your boss;
maintain order in the lobby, stop violations, and if students disobey a legal requirement, inform the administration or teacher;
If any malfunctions are detected, notify the caretaker;
draw up technical reports, keep a duty log;
do not allow unauthorized persons to enter the facility;
organize order in your workplace;
comply with the standards of behavior in an educational institution, demand their compliance from school employees;
control the arrival and departure of technical staff and teachers at workplace, keep records in a journal;
participate in activities to ensure labor safety and discipline.

The instructions must be printed in 2 copies. Each must have the signature of a staff member and the head of the school.

Rights

The job description of a watchman must contain the rights:

receive payment on time for performing duties;
have at one's disposal necessary equipment, technical support for high-quality execution responsibilities;
demand the allocation of a room for storing work clothes and equipment;
seek guidance in facilitating the performance of professional functions;
propose improvement measures labor process;
gets acquainted with the evaluation of his work and complaints, give explanations on them;
defend one’s dignity and professional honor through a representative or independently during a disciplinary or official investigation into violations of professional ethics standards by a teacher;
require confidentiality of investigations;
inform management about the violation labor discipline to bring violators to disciplinary or financial penalties;
do not accept a work shift if violations or shortcomings in the work of the previous watchman are discovered;
provide students and education workers with instructions on compliance labor regulations and discipline.

Responsibility

Watchman is a financially responsible person who is responsible for poor performance labor functions and for complete refusal to implement them.

They put it on him disciplinary action for non-compliance with regulations and job responsibilities, labor regulations and the Charter of the constituent institution.

The watchman is responsible for compliance with the access control regime, the health and lives of school staff and students, and for violating their freedom.

Removal from office occurs in case of single or repeated use of physical or mental violence against students, as well as in the commission of an immoral act.

Relationships

The janitor maintains the following documentation: a register of visitors, check-in and check-out of duty, and school tours.

Materials of an organizational and regulatory nature must be provided to him by the school administration against signature.

The employee must undergo training on safety precautions and sanitation rules under the guidance of his immediate superior.

The janitor must immediately notify the building maintenance worker of faulty wiring, sanitary equipment, locks, doors, glass, locks, etc.

The janitor is in close contact with employees of the institution, parents of students, and periodically exchanges data on competent issues with the teaching staff and administration.

Extraordinary circumstances

In case of illegal entry:

Assess the situation.
Call a mobile security group using an alarm system.
Block entrances.
Remove a stranger from the territory in the absence of criminal intent.
If aggression occurs with the security group, make an arrest and call representatives of the Internal Affairs Directorate.
If it is impossible to arrest, along with the police, indicate the scene of the incident.

In case of explosion threat:

Report to the school director, FSB, Internal Affairs Directorate and call a mobile security team.
Take measures to remove people from safe distance from an explosive device.
During evacuation, ensure that students or school staff do not touch the dangerous object.
Maintain contact with the person in charge of the explosion response.

Detection of a suspicious substance or object:

Carry out the inspection without physical contact with the object.
Provide complete information to management, FSB, and Internal Affairs Directorate.
To avoid panic, organize evacuation.
Call emergency services.
Block access to the danger zone.
Turn off household communications.
Do not allow anyone to enter the site until specialists arrive.

Access mode

Access mode is assigned for the following purposes:

Elimination of unauthorized access to the controlled territory.
Establishing a procedure for access of students, teachers and visitors to the school building.
Exclusion of unauthorized removal of any material assets.
Preventing the entry of flammable, toxic liquids, substances, weapons, and special equipment into the school territory.

The access mode will be as follows:

During classes, students cannot leave educational institution. An exception will be the provision of written permission from a health worker, class teacher or administration. Parents have the right to pick up their child at any time.
Children who came to the 2nd lesson are not allowed on the floors until the bell rings for recess.
Parents may not be allowed to talk to the teacher during classes: in elementary school until 12.35, on average - until 14.30.
Parents' access to the medical office, administration or office is possible only if accompanied.
Parents meeting their children are not allowed into the school. In some cases, staying no further than the security post is allowed.
Representatives of educational authorities, Tax Inspectorate, Fire supervision, etc. may be admitted upon presentation of identification and accompanied.
Advertisers and sales representatives should not be located in the protected area of the school.
If conflicts arise, the school administration should be notified.

It is better to write down the access control rules in the job description of the watchman as an appendix.

If the visitor has hand luggage, the guard has the right to offer to voluntarily show its contents. If a refusal is received, the school administration is called, and the visitor is not allowed in until she arrives at the premises. If he refuses to leave the building, the director should be informed, the police should be called, or an alarm should be used.

The watchman is prohibited

Leave your post in the school foyer. An exception will be cases of crime prevention, detention of the offender.
It is strictly forbidden to transfer the post to a third party.
Provide any information about the organization of the work of the post, information about students, their parents, and school staff. All internal information is confidential.
Accept and transfer material assets or documentation without the permission of the school director.
Use a business phone for personal purposes.

Features of working as a janitor at school

The watchman's immediate superior is the caretaker. The janitor must interact with the administration and teachers.

The working day is standardized according to the schedule and should not exceed 40 hours per week. The schedule is approved by his boss. As a rule, on weekdays - 8.00-18.00, on Saturday - 8.00-15.00. The place of work is a post in the lobby with communications equipment, a table, a chair and a computer.

Often school security guards work on a 24-hour schedule: from 8.30 one day to 8.30 the next. Arrival at the post should be 10-15 minutes before the transfer of duty. If it is impossible to go to work, the employee must notify the director in advance - more than half a day in advance. Be sure to provide 3 periods for rest and meals. Their duration is 30 minutes.

The employee's appearance should be neat; it is advisable to provide a special uniform. The janitor will be the first employee of the educational institution that visitors see. He must be competent, show politeness and correctness to all visitors, teaching staff and especially children.

The job description is compiled by the human resources department of the educational institution. It is allowed to resort to the help of third-party organizations, to use qualification reference books, standards provided for by the labor legislation of the Russian Federation. A job description can be a separate document or as an annex to an employment contract.

Two original documents are created, each personally signed by the employee and his supervisor. One copy is intended for the watchman, and the second remains in the organization. Sometimes a third copy is sent out for the personnel department.

The job description of a watchman establishes labor relations. It contains the types of responsibilities of the employee, his rights, functional responsibilities, the procedure for occupation and dismissal, rules of subordination, requirements for education and experience.

The document is developed by the head of the organization’s structural unit. Approved by the General Director.

Below standard form can be used to create a job description for a watchman, watchman at an enterprise, at a school, kindergarten etc. A number of provisions of the instructions may differ depending on the specialization of the organization.

Sample of a typical job description for a watchman

I. General provisions

1. The watchman belongs to the “workers” category.

2. A person with at least a general secondary education and at least one year of experience in a similar position is appointed to the position of watchman.

3. The appointment or dismissal of a watchman is carried out by order general director organizations on the recommendation of the head of the administrative and economic department.

4. The watchman reports directly to the head of the administrative and economic department of the organization.

5. During the absence of a watchman, his rights, responsibilities, and functional duties are transferred to another official appointed in the prescribed manner.

6. The watchman is guided in his activities by:

orders, instructions from management;
this job description;
legislative acts RF;
The charter, internal labor regulations, and other governing acts of the organization.

7. The watchman must know:

rules, methods for protecting premises, material and technical assets, and serving visitors to the organization;
your job responsibilities;
resolutions, instructions, orders, others regulations organizations;
fundamentals of law;
procedure for action in the event of a threat to the safety, integrity of property, inventory of the organization;
norms business communication, etiquette;
samples of passes to the organization;
rules for the protection of objects;
limits of objects of protection;
methods of communication with the management of the protected facility and emergency services;
labor safety standards;
device, rules for using funds fire protection;
reporting rules.

II. Job responsibilities of a watchman

The watchman performs the following duties:

1. Allows employees, visitors, vehicles, and cargo to enter the organization’s territory after presenting the relevant documents.

2. On duty at established facilities of the organization.

3. Checks the integrity of the protected object, locks, and other locking devices, together with a representative of the administration or a replacement guard.

4. Checks the integrity, presence of seals, serviceability of alarm devices, communications, lighting, and the presence of fire-fighting equipment.

5. Checks the compliance of accompanying documents with the quantitative and qualitative composition of the cargo.

6. If faults are identified that do not ensure the safety of inventory items, report this to the immediate supervisor.

7. Accepts and hands over security objects with relevant entries in reporting documents.

8. If a fire occurs at the facility, gives alarm signals, informs the fire brigade, reports the incident to the police department on duty, and assists in fire extinguishing efforts.

9. In case of detection of signs of hacking of doors, walls, locks, absence or damage of seals, seals, or an alarm signal, immediately informs the head of the organization and the police department on duty. Protects the scene until the police arrive.

10. Maintains premises in proper sanitary condition.

11. Performs external and internal walk-throughs and inspections of security facilities every two hours of the shift.

12. Complies with the requirements of instructions in the event of a danger to life, health, or the safety of inventory items.

13. In case of emergency situations, informs a representative of the organization’s management about this.

14. Enters information into information databases about vehicles: license plate number, car make, time of arrival and departure from the territory of the organization, accompanying documents of the goods.

15. Keeps a log of visits to the organization.

III. Rights

The watchman has the right:

1. Send proposals to management to improve your work and the activities of the organization.

2. Inform your immediate superior about identified shortcomings in the organization’s activities. Send proposals to eliminate them.

3. Sign documents within your competence.

4. Receive information about the decisions of the organization’s management regarding the activities of the administrative and economic department.

5. Not perform your job duties if there is a danger to life or health.

6. Enter into communication with the personnel of the organization’s structural divisions on work issues.

7. Make independent decisions within your competence.

8. Demand that management create normal conditions for fulfilling their functional responsibilities, safety of material assets and documents.

9. Obtain the necessary information to perform your job duties.

10. Make proposals to management that relate to the activities of the organization.

IV. Responsibility

The caretaker is responsible for:

1. Quality of reporting documentation.

2. Unauthorized representation of the organization’s interests.

3. Improper performance of one’s official duties.

4. Illegal handling of personal information, disclosure of confidential data, trade secrets.

5. Violation of the norms of business communication and etiquette.

7. Consequences of your actions, independent decisions.

8. Violation of labor discipline requirements, fire protection standards, internal labor regulations, and safety regulations.

9. Violation of the requirements of the organization’s governing documents.

10. Causing damage to the organization, its employees, the state, or contractors.

A watchman is a profession around which there are quite a lot of opinions, and sometimes myths. Unfortunately, there is an opinion among people that this position is occupied only by people who have not been able to realize themselves or have retired, and accordingly, want to earn extra money.

In fact, the profession of a watchman, like many others, may have various manifestations, forms, features. They contribute to the fact that salaries differ depending on the field and specific features work activity. An important role here is played by the job description, which spells out the specifics of the work, as well as functional responsibilities.

Specifics of the work of a watchman at an enterprise

This position exists in almost every enterprise, regardless of the field of activity. Therefore, let’s try to understand the features of the profession based on the position of a watchman.

So, the person who holds this position is protects the object entrusted to him from various types threats.

Most often, the work is shift work or carried out at night. The main task of the profession is to maintain order on the territory of the enterprise, check the integrity of all locks and seals, and also ensure that unauthorized people do not enter the entrusted facility.

In order to achieve this goal, it is necessary to use various means, which are not prohibited by law or rules for being on site. If necessary, company management has the right make adjustments to the job description.

No matter how strange this opinion may sound, a watchman is not the safest position. This must be remembered if a person decides to get a job. Of course, most work shifts will proceed without any problems.

In this case, a situation may arise when unauthorized persons enter the protected facility and, accordingly, the guard will have to perform a number of actions in order to prevent a crime. It is the functional responsibilities that are prescribed in the job description. Based on them, you can understand what the watchman has the right to and what he does not.

If you try to understand the job responsibilities of this profession, you can determine that most often people holding such positions live according to a fairly “rigid” schedule.

Speaking about job responsibilities, it must be said that one of the specific features of the job is that the watchman bears financial liability for valuable property at the facility that he is guarding. The fact is that the work involves not only protecting the premises, but also the goods stored in it.

That is why, before applying for a job, it is recommended to first study the points that describe responsibility. It is necessary to understand that when applying for a job as a watchman at a warehouse, enterprise or factory, there is still a risk when carrying out work activities.

Depending on the place of work and characteristics, the job description may will change somewhat. At the same time, in the document there are base points.

The job description defines a number of functional responsibilities, legal rights, and responsibilities of the person holding the position of watchman.

It should be noted that in order to carry out work activities no education required. At the same time, in some enterprises preference is given to those people who have served in the military.

The watchman must be aware of the regulations and instructions on the access regime, and also have available sample signatures of persons who have the right to issue passes for the removal of valuables of a material nature outside the protected facility, as well as for visiting the territory of the enterprise during non-working hours.

An employee hired for this position must know the basic rules and instructions for the operation of protected facilities, the boundaries of the facility, as well as the telephone numbers of his superiors in case of any questions or emergency situations.

Appointed to the position by order of the head in accordance with current legislation Russian Federation. It should be noted that the person reports to the deputy manager for administrative and economic affairs or the head who heads the economic department of the enterprise.

Despite the fact that people without education can be hired, they must have certain qualifications. The profession requires the presence the following knowledge:

Job responsibilities

The employee's job responsibilities mean: object integrity check. At certain intervals, the employee must check the territory, the integrity of door locks, seals, fire safety equipment, the serviceability of the alarm system, and the operation of the telephone line.

If any shortcoming is identified, it must be reported to your superiors. It is also allowed if the information is transferred to one of the representatives of the enterprise administration. In emergency cases, you must call the police.

If a fire breaks out in the protected area, the watchman is obliged to give an alarm and call the rescue service and the police. They are also the first to undertake measures to eliminate fire and save material assets.

The employee’s job responsibilities also include control at the checkpoint, in an institution or organization, admission of workers, visitors, road transport. When importing goods into the territory, it is necessary to reconcile the invoices and the cargo being transported.

When entering duty, as well as after its delivery, it is necessary make the appropriate journal entry. The entrance area and the facility must be in proper sanitary condition.

Employee rights

In addition to functional responsibilities, the profession of a watchman also involves availability of rights. So, a watchman working at an enterprise has the legal right to:

Making proposals to your management that are related to the organization and improvement of working conditions.
Use of informational materials, as well as regulatory documents that are needed in order to perform their official duties.
Passing certification, which involves obtaining a new qualification category.
Improving your qualifications.

The profession of a watchman involves the possibility of using one's labor rights in accordance with Labor Code Russian Federation.

Responsibility

During work activities at the enterprise, the watchman also bears some responsibility. In this case goes talking about:

Perform duties at the proper level and in a timely manner.
Organizing work in such a way as to ensure timely execution of orders, management instructions, as well as legal acts related to its activities.
Compliance with the rules implying the internal regulations of the enterprise, compliance with fire safety rules, as well as safety precautions when being near specialized equipment.
Maintaining documents that are regulated by regulations.
Timely taking of actions, including notifying the management of the enterprise or immediate superior, violations of safety regulations, fire safety rules and other nuances that may cause damage to the enterprise, as well as to employees located at the site.
In case of violation of labor discipline, the watchman may be held accountable in accordance with current legislation. Depending on the degree of the act and the damage that was caused as a result, the employee is subject to such types of liability as disciplinary, material, administrative, and criminal.

Conclusion

Thus, this profession is not as simple as it might seem at first glance. Only if a person who gets a job fully studies his job description and, accordingly, understands the functional responsibilities, can he be sure that no problems will occur in the process of carrying out work activities.

In this video you can familiarize yourself with the instructions and standards of security work.

Previously, the position of a watchman was equal to the position of a senior watchman; today, entrepreneurs want to hire a specialist who will carry out all security actions, as well as draw up reports and monitor actions to ensure the safety of equipment. Professional standard in the field of security has grown significantly. And large enterprises, as a rule, hire experienced security guards; most often, entrepreneurs give preference to companies security type that provide required quantity personnel to ensure the safety of the enterprise as a whole. Small companies and organizations prefer to adhere to a security structure based on the hiring of janitors. In essence, a protection structure is being formed in the form of a systematic bypass of the territory, control of entry into the territory. In the event of non-standard situations, the watchman simply alerts private security, who arrives to respond to an individual call. This security structure allows for significant cost savings.

Today it is almost impossible to name an enterprise or company that does not require security. However, in some cases, management relies solely on the alarm. In other cases, preference is given to security services. But still, the position of a watchman still remains relevant. Since it involves constant monitoring of the situation at the enterprise, taking into account the need to promptly invite specialists from the Ministry of Emergency Situations or the police, generate a report on violations of discipline by workers, carry out the process of monitoring the condition of the facility, etc. Accordingly, the advantage of this position for the enterprise is considered to be: that everything is under control, and at the right time, the process of calling professionals to resolve the situation is carried out. On the other hand, such a position requires minimal financial costs, which creates the relevance of the profession.

At many enterprises and organizations, the watchman also carries out the process of controlling access to the territory using passes. If an outsider wishes to visit the territory, a request is made to the management, after which the watchman issues a pass. Often, the watchman also records the time employees arrive for work. Thus, management forms a kind of control over labor discipline. At the same time, conditions are created for monitoring the safety of the enterprise and at the same time, conditions are created for monitoring the fulfillment by employees of a number of duties for timely arrival at the place of work. This way, management saves money significantly, and the watchman’s duties are limited to systematically walking around the territory, organizing access to the territory, monitoring security cameras, etc.

At different enterprises, the duties of a watchman can be very different. Accordingly, it is very important to competently and correctly draw up instructions that would fully reflect the necessary data on duties, functions, powers, rights and responsibilities. The instructions are drawn up by the responsible employee and must contain a description of all qualification requirements. That is, recording the duties of a watchman is important, therefore, you should devote a fairly significant amount of time to describe everything important points and nuances. You can use standard templates. True, in this case it doesn’t matter ready-made instructions You will have to adjust it to your individual needs and requirements.

The instructions determine the number of shifts that the employee must work; it also contains a description of the procedure for checking and inspecting documents from visitors and employees, that is, it defines all the rights that the specialist has. The document reflects data that determines the level of subordination. If a watchman has additional responsibilities, for example, monitoring the safety of surveillance equipment, then such data must certainly be recorded in the instructions, otherwise the manager will not be able to demand the performance of such functions from a specialist.

It is very important to competently and correctly formulate a description of the requirements for candidates. Remember that it is on the basis of correctly drawn up requirements that a clear structure for hiring specialists is formed. The law does not allow a refusal to hire a person if there is a vacancy without a justified basis. Accordingly, a description of the requirements can be an excellent reason to formulate a legal refusal to hire. After you enter into an agreement with an employee, it is the instructions that will provide the main list of responsibilities. If the specialist does not comply with them, management has the right to legally dismiss him. The presence of instructions reduces the time spent by direct management on familiarizing the employee with his direct obligations.

Sample document - structure

It is very important to have a clear understanding of the structure of the instructions. We invite you to familiarize yourself with the standard sample, the use of which will help you quickly draw up your own document with all the necessary data:

General position

This section describes:

Requirements for the candidate. Here you indicate what kind of education the specialist should have; in some cases, watchmen without education or with any secondary specialized education are hired;
Experience requirements must be specified. Most often, preference is given to employees of retirement age who previously worked in the police or the Ministry of Emergency Situations;
Description is being generated individual qualities and professional skills. For example, it is indicated that the candidate must be sociable and sociable, and appearance requirements are often specified;
In the same section, a description of all the nuances that relate to subordination and filling a position is formed;
Additional requirements may apply. For example, if a watchman at an enterprise will accompany cargo in certain cases, then an indication of requirements for certain nuances of performing such operations is formed.

Liabilities

This section is considered the most important, since it contains a description of the actions that a specialist will be required to perform at work:

Responsibility for systematic inspection of the territory;
Indication of the need to prepare reporting documentation;
An indication that the specialist is checking the documents of workers and vehicles entering the territory;
Additional responsibilities are indicated.

Below we will present a complete list of functions and responsibilities that a watchman undertakes when employed. In principle, it is on the basis of this section that suitability for the position is checked. If a specialist, in the process of performing his duties, does not fulfill any of the described points, then management has the right to dismiss him. At the same time, an employee cannot be required to perform those duties that are not recorded in the document.

Specialist rights

The document must contain a comprehensive list of rights vested in a specialist at the enterprise:

The right to receive wages;
The right to request a basis for the performance of professional duties;
The right to inspect things upon leaving the enterprise may be indicated;
A description of the right to inspect documentation, etc. is being formed.

The list of rights must be compiled in great detail, because on its basis the specialist’s capabilities will be correctly determined in the future. And from them detailed description will depend on how professionally the employee can perform the main duties.

Responsibility

It is quite obvious that the employee must understand that with obtaining a position a number of responsibilities are formed. Thus, liability of a material nature is described. If the watchman’s actions cause certain material damage to the enterprise, it becomes possible to recover the amount of damage from the employee. For example, if expensive equipment breaks down due to the fault of a specialist.

Moreover, when performing professional duties, a specialist must under no circumstances violate established legal norms, otherwise, in this case, legal liability will arise.

Requirements for a specialist watchman

The list of requirements will directly depend on what specific job responsibilities will be assigned to the specialist. If at an enterprise a specialist will perform not only the position of a watchman, but also the position of a kind of shift supervisor, then an indication of additional skills, abilities, professional qualities. It is on the basis of clearly described and formed requirements that the process of hiring a specialist is carried out. Therefore, you need to approach this aspect extremely carefully and seriously, because this is the only way you can draw up requirements that will serve as the basis for selecting candidates for a vacant position. The most frequently specified requirements are:

An indication of the presence of education is generated. Let’s say right away that although the position is responsible, special skills and knowledge will not be required to achieve the set goals. It is for this reason that citizens without special education are often hired. At the same time, most often management tries to give preference to specialists who have at least a secondary specialized education. Since, in essence, the presence of education forms an indication of a certain level of education of a specialist, which is of no small importance in the performance of professional duties;
The presence of experience is indicated. At the moment, when choosing a watchman, say, for the same school, they try to hire a specialist who has at least six months of experience in this field of activity. Thus, the employer eliminates the difficult moments of introducing a specialist into the process. At the same time, enterprises and companies most often establish the condition for hiring specialists who previously worked in the police or the Ministry of Emergency Situations. In this situation, you can get an experienced employee who can quickly respond to non-standard situations;
A description of all professional skills, abilities and qualities is formed. For example, you can indicate that a specialist must be sociable and sociable, have a pleasant appearance, especially if he will ensure the operation of a checkpoint at the enterprise. Skills in preparing security reporting documents may be required. You can also point out the skills and abilities to use video surveillance equipment, etc.;
Additional responsibilities. Many enterprises install access control systems, and in this case, a description of additional requirements is often formed regarding the skills and abilities to use such systems, as well as the skills to test functionality and carry out repair and restoration work.

As you understand, the list of requirements can be many times longer. However, we have presented to you standard option, which can be immediately optimized to suit your individual wishes. The list of requirements that relate to skills and professional abilities can be based on those nuances of responsibilities that will be formed specifically at a clearly defined enterprise. You should understand that studying template lists is the basis for quickly determining the basic structure of document composition. Based on our recommendations, you can quickly create your list of requirements for candidates for a vacant watchman position.

Watchman functions

Based on the list of requirements, a list of specialist responsibilities is also formed. Accordingly, it is better to immediately create a description of the main functions, after which you will be able to clearly describe all responsibilities, in fact, expanding the description, giving clear definition those actions that a watchman must perform at your enterprise or in your organization:

Performing the main function of protecting the territory of the enterprise. In this case, a description is formed of the actions that the specialist must perform in order to ensure the safety of the entire territory on which the enterprise is based. This includes a description of responsibilities for systematic inspection, monitoring the operation of specialized surveillance equipment, etc.;
Performing duty duties. In essence, the obligations are indicated to carry out the process of being at the checkpoint, as well as to fulfill the obligation to organize access to the territory. In the process of an extended description, it will be necessary to indicate exactly what obligations for checking documents, as well as checking passes, will have to be fulfilled by a specialist at the enterprise;
The functions of working with security and surveillance equipment are also described. If the enterprise is equipped this system, then a detailed description of all the nuances that relate to the specialist’s responsibilities related specifically to this aspect is formed;
The watchman is obliged to carry out the process of studying the condition of fire-fighting equipment. That is, in essence, a detailed description of all the nuances that relate to the issue of ensuring the protection of the territory from fire is being formed. You also need to monitor and ensure that all fire safety elements are in order, timely replacements are made, etc.;
A function is also described that determines that the watchman is required to carry out the process of handing over and receiving a shift. In this situation, a detailed check is carried out of all the nuances that relate to the safety of the equipment and check its performance. A procedure is being carried out to check the safety of the fencing elements of the territory, etc.;
Watchmen also take on the function of taking part in various activities that relate to the development of new security techniques, protection of the premises, and the use of new equipment and technology for the development of the territory. That is, the watchman also carries out all the necessary actions, which should become the basis for the formation of additional protection for the enterprise.

Security- the main function of a watchman. However, the structure of functions itself is formed solely on the basis of clearly defined tasks at a particular enterprise. Accordingly, it is important for management to correctly draw up a list of tasks that will be assigned to the watchman, describe them in detail in functions and responsibilities, so that the specialist knows what actions he is required to perform, and also has an idea of his responsibilities.

List of responsibilities

We invite you to familiarize yourself with the standard list of responsibilities, which can later be optimized to suit the individual aspects of your enterprise/organization/company:

During the work shift, the employee is required to carry out the process of inspecting the facility. That is, a procedure is carried out to walk around the premises, territory, and check. The number of rounds is clearly established;
It must be indicated that the specialist bears the obligation to be present at the checkpoint, essentially performing the role of a duty officer;
Obligations for checking the presence of passes are determined. Checking is required waybills, as well as other accompanying documents that relate to transport entering and leaving the territory of the enterprise or organization;
The watchman is obliged to carry out reception and delivery of shifts. In this situation, it is recommended to clearly describe all the nuances of the responsibilities on the issue. That is, it describes the need to check the integrity of locks and certain equipment, checking the territory, the condition of objects and premises, and assessing the condition of lighting fixtures. An additional check of the alarm system and communications equipment is also being formed;
Almost everywhere, the watchman is assigned the responsibility to carry out the process of studying the condition of fire-fighting equipment. If certain shortcomings, malfunctions or breakdowns are discovered, the watchman is obliged to notify the director or administration in accordance with his instructions of subordination. It is very important that enterprises create a system for checking such equipment in order to ensure ideal protection. At certain enterprises, it is necessary to check equipment when handing over and accepting a shift;
In accordance with his job duties, the watchman is required to keep a specialized journal in which all data about what is happening on the shift is recorded. An additional log is also generated, which reflects data on the reception and delivery of duty. If during the process of receiving duty certain inconsistencies or violations are discovered, an indication of the data is generated in the log. The obligation to prepare technical plan reports is also established;
It is indicated that the specialist’s responsibilities include preventing unauthorized persons from entering the premises or facility. In this case, a clear indication of the structure of the pass system is formed, as well as how persons who do not have a work pass can enter the territory;
Often, the list of responsibilities includes information that the employee is obliged to maintain his workplace in perfect order. It is also indicated that all technical documents and reports must be drawn up before the shift starts. Otherwise, in the process of accepting a shift, another watchman may refuse to sign the documentation until it is brought into the appropriate form;
It is determined that a watchman can take part in studying the security structure of the enterprise, in the process of developing a system of measures for the arrangement new system security, as well as offer their decisions on the issues under consideration, taking into account a clear knowledge of the circumstances of the case at the current time.

Additional points can be specified taking into account the characteristics of the enterprise. That is, you are presented with an approximate list of responsibilities that you can use to form a more detailed description of the actions that a watchman will have to perform at your enterprise.

How to write a document correctly

When drawing up instructions, the most important thing is to adhere to a clearly established document format. Among other things, you will certainly need to correctly interpret all the nuances, that is, the description must be detailed and unambiguous.

Keep in mind that when describing the requirements for a position, you are actually describing the requirements for candidates who can be accepted for the position; accordingly, you should think through everything to the smallest detail so that the list is complete and at the same time impressive for the tasks set.

The description of responsibilities is drawn up solely on the basis of the functions that you assign to your employee. If the watchman will only exercise control at the checkpoint, then describe in more detail his actions and powers, for example, indicate that the specialist has the right to check the contents of the car, check invoices for cargo, etc. If the watchman will carry out an additional tour of the territory, then and here it will be necessary to determine the scope of his powers. After all, a specialist not only assumes obligations, but must have the ability to fulfill them. Decide on a list of powers, because this is how you can empower a specialist to competently perform his duty, and the established tasks, as well as goals.

Do not forget to write down all the nuances of responsibility in the document. The employee must certainly be aware that if he commits certain violations of the established norms of the instructions or the law in general, then liability will be created.

The job description of a watchman (watchman) is a document that is adopted for practical purposes at the enterprise, in order to regulate working aspects in the position held. This document describes the requirements for an applicant for the position of a guard, the functional responsibilities of the employee, his rights and range of responsibilities.

Job responsibilities of a watchman

The duties of a watchman include the following:

Checking the protected facility together with the manager or shift worker for: the integrity of all locking devices (locks, etc.), the presence of seals, the presence of fire-fighting equipment, the serviceability of production alarms, communication equipment (telephones, walkie-talkies), area lighting).
Allow employees of the organization, visitors, as well as automobile or truck transport to and from the territory of the enterprise, checking related documentation: passes, invoices, route sheets, etc.
Carrying out a planned external and (or) internal walk-through of a guarded facility at least 3 times per shift.
In cases where any malfunctions are identified during a shift change that do not allow the facility to be accepted, such as: broken doors or windows, locks, broken seals or their absence, non-detection of seals, you must immediately report this to the person subordinate to the watchman, administration and to the police station.
If a fire situation or fire occurs, immediately raise the alarm and notify necessary persons about the problem that has arisen and immediately take all measures aimed at extinguishing the fire.
Receive and hand over duty, making an appropriate entry in the required journal.

What should be in a watchman's job description

Any job description consists of some main sections.

General provisions. This section of the instructions regulates the qualification requirements for the applicant for this position: the necessary education, a certain amount of work experience in this field, the presence of additional skills and knowledge. Listed are the documents that the employee not only must know, but must also be guided by in the performance of his direct duties: regulations and legal acts, internal documentation of the enterprise (regulations, instructions, rules of corporate ethics of the organization, orders and instructions, etc. Also here according to organizational structure The enterprise stipulates the subordination of the employee to the relevant manager or the subordination of other employees. This section may also stipulate the conditions for replacing an employee during the period of absence or, if this is part of his duties, the conditions for replacing other employees.
Job responsibilities. The job responsibilities of the watchman (watchman) are set out here, and what he must do is described in detail. In addition to the duties that are related to the specific activities of the watchman (watchman), can be indicated and described in detail general requirements for the entire category of employees of the enterprise: compliance with labor laws, compliance with the rules of corporate ethics of the organization, knowledge of the charter.
Employee rights. This enshrines the rights of the employee, which he is endowed with to more effectively perform his duties. The rights of the watchman (watchman) are indicated, which are established by labor legislation or other regulatory and legal acts (suspending work is possible only in those cases that are enshrined in the framework current legislation). You need to understand that such a right is the opportunity in the behavior of an employee to independently decide whether to use his right or not. It is a mistake for employers to include a clause in the job description indicating that the employee is responsible for non-compliance with rights, although this is not substantiated.
Responsibility. This section defines the area of responsibility of the watchman (watchman), and establishes what he will be responsible for. Measures of legal liability are also indicated, which, in the event of cases of employee failure to fulfill official duties, are applied to the employee.

How to draw up a job description for a watchman (watchman)

There is not a single regulatory legal act or standard that would establish the procedure, rules, content of job descriptions and requirements for its preparation. But there are several recommendations that are mandatory when drawing up any instructions.

Must be taken into account statutory documents, which describe the tasks and functions of the organization, include qualification requirements to the job seeker, characteristics and standards of labor costs for performing their activities.
When distributing functional responsibilities and assigning them between employees, they should not be duplicated, and the sequence of work must be maintained. When executing complex operations care must be taken that they are assigned to employees with more high level qualifications.
Each employee is endowed with the powers and rights that are necessary for the successful and effective performance of the duties assigned to the employee.
Any employee should have only one immediate supervisor. If there is more than one manager, the performance of not only the subordinate, but also the managers themselves decreases.

At any enterprise, the job description of any category of employees is an integral legal document that regulates the rights and obligations. The employee does not influence the preparation of the job description. The HR department is responsible for drawing up the job description, and the director is responsible for approval. An employee who is hired for a position must only read this document.